Define what the sample must prove
State whether you are checking geometry, material, function, appearance, packaging or documents. Clarify whether the item is production-standard, a hand-built prototype or a pre-production sample.
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Supplier samples and pilot orders
A sample should test a defined assumption, while a pilot order should show whether the approved result can be repeated in a small batch. Without a fixed revision and criteria, both stages create false confidence.
Discuss your requestControl the revision and acceptance criteria
Provide the specification, photos or drawings, test method, tolerances and disposition for deviations. Keep an identifier for the approved sample and make every later change visible.
Use the pilot to check the process
A pilot checks repeatability, timing, packaging, communication and documentation. Compare it with the agreed criteria before approving a main order or corrective changes.
Prepare your request
Sample or pilot brief
- 01
Test purpose and sample type
- 02
Current specification and revision
- 03
Test method and tolerances
- 04
Sample or pilot quantity
- 05
Price, payment and delivery
- 06
Packaging and labels
- 07
Required documents
- 08
Approval, change and re-test workflow
What to check
One sample does not prove production consistency. Sample approval does not replace lot inspection, testing or mandatory conformity assessment.
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Discuss your request
Send the specification and the decision the sample or pilot must support so we can structure the supplier questions.
Or contact us directlyinfo@ubp.llc+380 96 976 22 27
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